NEXVATO / AI & AUTOMATION

Never miss a call.
Never lose a lead.

Never miss a call again. Nexvato's AI Receptionist answers calls 24/7, books appointments, qualifies leads, and routes calls — so you can focus on growing your business.

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Overview

An AI receptionist that answers in 3 seconds, books appointments, and qualifies leads — around the clock, in 20+ languages.

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✓ Live in 24 hours

Built for: Medical Legal Home Services Real Estate Salons

See the math

01 / The Problem

Every missed call is a missed customer

Your competitors are already answering on the first ring — 24/7, in any language. Every call you miss is a customer walking into their door instead.

Missed after-hours calls

Customers call nights, weekends, holidays. If nobody answers, they call the next business on the list — and they never come back.

The $55K/Year receptionist

A full-time receptionist costs $35,000–$55,000/year plus benefits, sick days, training, and turnover. Part-time still leaves gaps.

Callers stuck on hold

When your team is busy with clients, callers wait on hold — or worse, hit voicemail.

Sticky-note chaos

Sticky notes get lost. Voicemails go unheard. Important caller details slip through the cracks. Revenue quietly disappears.

02 / The True Cost

The hidden math of hiring a receptionist

Most owners think “receptionist = $15/hour.” The actual cost is 3–4x that — and they still go home at 5pm.

The true cost of a human receptionist: $3,000–$5,000+ every single month

The Sticker Shock

Beyond the hourly rate

×Salary & hourly wages
×Payroll taxes & benefits
×Health insurance & PTO
×Training & onboarding
×Turnover & replacement costs
×Office space & equipment
×Management overhead

The Stuff You Can’t Fix

Human limitations remain

×They take breaks and lunches
×They go home at 5pm
×They call in sick
×They handle one call at a time
×They don’t auto follow up
×They forget details and notes
×They eventually quit

The best receptionist in the world can’t answer a call at 9pm on a Sunday. Your competitors’ AI can.

That’s not a marketing problem.

That’s a response-time problem.

And it’s quietly costing businesses tens of thousands — sometimes hundreds of thousands — every year.

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03 / The Solution

Meet your AI receptionist

It sounds human. It knows your business. It never sleeps. Meet the AI receptionist that handles calls exactly the way you would — just faster, cheaper, and always on.

Answers every call

Picks up in under 3 seconds with a custom greeting. Zero hold music, zero voicemail, zero missed revenue.

Zero missed calls

Books appointments

Checks your real-time calendar and books on the spot. Sends confirmation texts and email reminders automatically.

Calendar integration

Qualifies leads

Asks your custom screening questions. Captures name, need, budget, and timeline — then delivers the hot ones straight to your phone.

Smart screening

Smart call routing

Urgent calls ring through to your team in real time. Routine questions handled autonomously. You set the rules, it follows them.

Custom rules

Multilingual support

Fluent in English, Spanish, French, and 20+ more. Auto-detects the caller’s language in seconds.

20+ languages

Every call, transcribed

Every call is transcribed, summarized, and categorized. See peak hours, common questions, and lead quality trends in one dashboard.

Full transcripts

04 / Multi-Channel

One AI. Every channel.

Your customers don’t just call. They text. They DM. They search. They email. Your AI Receptionist meets them on every channel — with the same voice, the same answers, and the same 3-second response time.

Web chat

Embed a chat widget on your website. Visitors get instant answers and become leads — automatically.

SMS / text

Meet customers on their phones. The AI handles inbound texts and follows up with outbound SMS reminders.

Facebook Messenger

Respond to Facebook messages instantly, 24/7 — even when your social team is offline.

Google Business Messages

Capture leads directly from your Google Business Profile. Turn local searches into booked appointments.

Email

Automatically respond to email inquiries with helpful, personalized replies crafted by AI — in your voice.

Voice / phone

AI answers calls, handles FAQs, and books appointments so no caller ever goes to voicemail again.

05 / Getting Started

Live in under 24 hours

No hardware. No complexity.

Tell us about your business

Share your hours, services, FAQs, and call handling preferences. We configure your AI receptionist to sound and act like part of your team.

Forward your calls

Set up call forwarding from your existing number — a 2-minute process with any carrier. Or we provide a new dedicated line.

Start capturing leads

Your AI receptionist answers immediately. Leads, appointments, and call summaries are delivered in real time via text, email, or your CRM.

06 / Expert Setup

You don’t set it up. We do.

Most AI tools hand you a dashboard and say “good luck.” We build your greeting, load your FAQs, integrate your CRM, and test every channel — then hand you the keys.

Customized greetings

We craft personalized greeting scripts that match your brand voice, so every caller gets a warm, on-brand first impression.

Intelligent lead capture

We build smart intake flows that qualify prospects and collect the right information — without friction or generic forms.

Knowledge base training

We load your services, FAQs, pricing, and policies into the AI so it answers customer questions accurately from day one.

Notification & escalation

Real-time alerts and handoff triggers so your team is notified the moment a hot lead arrives or a conversation needs a human.

CRM & tool integrations

We connect your AI Receptionist to your CRM, calendar, and existing tools — so leads flow into your workflows automatically.

Testing & confident launch

Before going live, we run end-to-end tests across every channel to make sure everything works perfectly.

Dedicated onboarding specialist Done-for-you configuration Launch-ready in days

07 / Why Switch

AI receptionist vs. The old way

Feature	AI Receptionist	Human Receptionist	Voicemail
Availability	✓ 24/7/365	40 hrs/week	24/7 (no live answer)
Answer Speed	✓ < 3 seconds	Varies (hold times)	N/A
Books Appointments	✓ Instantly	Yes	No
Lead Qualification	✓ Every call	Inconsistent	No
Multilingual	✓ 20+ languages	1–2 languages	1 language
Call Transcripts	✓ Automatic	Manual notes	Playback only
Handles Multiple Calls	✓ Unlimited	1 at a time	Unlimited

08 / Who It's For

Built for businesses that can't miss a call

Medical & dental

Schedule patient appointments, handle prescription refill requests, and route urgent calls to on-call staff.

Law firms

Screen potential clients, capture case details, and schedule consultations — never miss a high-value lead.

Real estate

Qualify buyer and seller leads, schedule showings, and provide property info around the clock.

Home services

HVAC, plumbing, electrical — book service calls, dispatch emergencies, and win the 2am “my basement is flooding” call.

Salons & spas

Book appointments, answer service and pricing questions, and send automatic reminders to fill your calendar.

Professional services

Accounting, consulting, insurance — qualify prospects and manage your calendar effortlessly.

CLIENT WORK

Real client work.
In their own words.

Feedback on our website projects, SEO work and communication, and a few of the websites we’ve designed and built.

Hundreds of websites built

I couldn't be happier with my new website. I interviewed many companies and chose Nexvato. Weekly meetings, a far more appealing site, and SEO optimization at a good price. Communication couldn't have been better.

Jade Gonzalez

My company wouldn't be where it is today without Nexvato. Daltry and Jonathan were patient and made it easy to understand what it takes to be at the top of search engines.

Corey McKinley

Luxury travel
High Life Journeys
Sports technology
Mixl
Travel & experiences
St. Joseph Boat Rentals
Health & wellness
The Wellness Collective

See more of our website work

09 / Questions

Common questions

Does it really sound natural on the phone?

Yes. Our AI uses advanced voice synthesis that sounds warm, professional, and human-like. Callers consistently report they didn't realize they were speaking with an AI. We customize the voice, tone, and greeting to match your brand.

Can it handle complex questions about my business?

Absolutely. We train your AI on your specific services, pricing, hours, FAQs, and processes. For questions outside its knowledge, it gracefully takes a message or transfers to your team.

What happens if the caller needs a real person?

The AI transfers calls to you or your team at any time — either on request or when the conversation matches your escalation rules (emergencies, VIP clients, complex issues). You define the rules.

How long does setup take?

Most businesses are live within 24 hours. We handle all configuration. You share your business details, we build the AI, and you set up call forwarding in 2 minutes with any carrier.

Do I need to change my phone number?

No. Keep your existing number and enable call forwarding. You can forward all calls or only after-hours calls. Callers never know the difference.

Can it integrate with my existing CRM?

Yes. The AI Receptionist integrates with HubSpot, Salesforce, Pipedrive, GoHighLevel, and 50+ other CRMs. Every captured lead, call summary, and appointment flows directly into your existing workflows — no manual data entry required. If your CRM isn’t on the list, we can build a custom integration.

What does it cost?

Software access, provider usage, custom development, and managed services are scoped separately. We confirm feasibility, access, setup requirements, and costs in the scope.

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Stop missing calls. Start closing deals.